A duplicate invoice check stops the same supplier bill being entered and paid twice.
What Kinetic does on its own
Kinetic checks for a repeat invoice number from the same supplier. A suffix or extra leading zero gets past it. A BPM can compare trimmed numbers.
What you need in Kinetic
- BPM access if you want a near match check
Setting it up in Kinetic
Where to find it: AP Invoice Entry; Payment Entry; Hold Payment flag
- Enter the invoice number exactly as the supplier printed it.
- Kinetic stops a second invoice with the same number for the same supplier.
- For near matches, a BPM on PrePostGroupInvoices can compare trimmed invoice numbers and set the invoice on hold.
- Tick Hold Payment or Hold Invoice to stop a bill being paid.
Good to know in Kinetic
- The match is on the exact number, so a suffix or leading zero defeats it.
- The check does not look at amount or date.
How to do it in Kinetic
How to stop paying a supplier invoice twice in Kinetic
Before you enter an AP invoice in Kinetic, search the supplier's bills for the same number or amount. Use one reference format and check the payment group for repeats.
What Pulsify adds
- Pulsify checks every invoice against earlier ones on invoice number plus supplier, tax ID or date.
- Bills keyed straight into Kinetic count too.
- A file identical to one already uploaded is held. A person can process it anyway.
- A suspected duplicate asks the approver to confirm with Approve anyway.
Pulsify connects to Kinetic. We set up the connection for you. More about duplicate invoice checks in Pulsify.
What Pulsify does not do
- Pulsify never matches duplicates on amount alone.
- A duplicate flag is a warning. The approver decides.
More help
- Duplicate invoice checks for Dynamics 365 Finance
- Duplicate invoice checks for IFS Cloud
- Duplicate invoice checks for CloudSuite Industrial
- Invoice fraud checks for Kinetic
- Line item coding for Kinetic
- Multi-entity accounts payable for Kinetic
- All Kinetic how-to guides
Sources
Last checked 2026-10-19.
Common questions
Does Kinetic block duplicate invoice numbers?
Yes, for the same supplier. A changed number gets past it.
How do I catch near duplicates?
A BPM on PrePostGroupInvoices can compare trimmed invoice numbers.
Can I stop a suspect bill being paid?
Yes. Tick Hold Payment or Hold Invoice.
Why do duplicates happen?
The same invoice arrives by email and post, a supplier resends it as a reminder, or two people enter it. A statement can also be keyed as a bill.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles duplicate invoice checks in Kinetic.