A duplicate invoice check stops the same supplier bill being entered and paid twice.
What IFS Cloud does on its own
IFS flags a repeated invoice number for the same supplier. When a template is saved it checks the number across the companies where the supplier is registered. A company level unique supplier invoice setting can be changed so a reused number passes under a new invoice series.
- Relaxable at company level
What you need in IFS Cloud
- Company level uniqueness setting
Setting it up in IFS Cloud
Where to find it: Supplier invoice save check
- Enter the supplier and invoice number.
- Save the template or the invoice.
- IFS checks the number across companies where the supplier is registered.
- Read the message or error.
- Correct the number or confirm it is a different invoice.
Good to know in IFS Cloud
- The check can be relaxed at company level.
- The check covers companies where the supplier is registered.
- Supplier Invoice Templates cover repeating bills like utilities.
How to do it in IFS Cloud
How to stop paying a supplier invoice twice in IFS Cloud
Before you enter a supplier invoice in IFS Cloud, search the supplier's bills for the same number or amount. Use one reference format and check the payment proposal for repeats.
What Pulsify adds
- Pulsify checks every invoice against earlier ones on invoice number plus supplier, tax ID or date.
- Bills keyed straight into IFS Cloud count too.
- A file identical to one already uploaded is held. A person can process it anyway.
- A suspected duplicate asks the approver to confirm with Approve anyway.
Pulsify connects to IFS Cloud. We set up the connection for you. More about duplicate invoice checks in Pulsify.
What Pulsify does not do
- Pulsify never matches duplicates on amount alone.
- A duplicate flag is a warning. The approver decides.
More help
- Duplicate invoice checks for Dynamics 365 Finance
- Duplicate invoice checks for Kinetic
- Duplicate invoice checks for CloudSuite Industrial
- Invoice fraud checks for IFS Cloud
- Line item coding for IFS Cloud
- Multi-entity accounts payable for IFS Cloud
- All IFS Cloud how-to guides
Sources
Last checked 2026-10-19.
Also confirmed by
Common questions
Does IFS warn about duplicate invoice numbers?
Yes, across companies where the supplier is registered.
Can the check be turned down?
Yes, the uniqueness setting can be relaxed at company level.
When does it run?
When you save a template. Entry is checked too.
Why do duplicates happen?
The same invoice arrives by email and post, a supplier resends it as a reminder, or two people enter it. A statement can also be keyed as a bill.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles duplicate invoice checks in IFS Cloud.