Line item coding means giving every line on a supplier bill its own account, tax code and tracking, not one code for the whole bill.
What IFS Cloud does on its own
Cost postings are entered for each invoice with the company's code parts. Pre-posting defaults appear when you press Tab on a new posting line. The invoice posts when the Balance is zero. Posting instructions on PO lines give default accounts for PO invoices.
What you need in IFS Cloud
- Supplier Invoice user role
Setting it up in IFS Cloud
Where to find it: Financials > Supplier Invoice > Manual Supplier Invoice > Post Supplier Invoice
- Open the invoice and add a posting line for each account.
- Press Tab in a new posting line to show pre-posting defaults.
- Enter the other code parts and the amount.
- Check that the Balance is zero.
- Post the invoice.
Good to know in IFS Cloud
- Posting lines are amount based and the Balance must be zero before final posting.
- Posting proposals hold the coding until it is authorised.
How to do it in IFS Cloud
How to enter a supplier invoice with line items in IFS Cloud
In IFS Cloud, open a new supplier invoice, pick the supplier, add one line per invoice row with an account and tax code, then check the total matches the invoice.
How to code one supplier invoice to several account codes in IFS Cloud
In IFS Cloud, add a line for each type of cost on the supplier invoice. Set a different account and tax code on each line, then check the total matches the invoice.
How to set a default account for each supplier in IFS Cloud
In IFS Cloud, open the supplier record and set a default account and tax code. New supplier invoice lines will start with those and you can change any line.
What Pulsify adds
- Pulsify reads each invoice into individual line items.
- Each line gets its own account and its own tax code.
- The account comes from how that supplier's past bills were coded. The tax code comes from the rate printed on the line.
- You check every value on an editable review screen before approval.
- Bulk edit sets the account and tracking on every line of one invoice, or on many invoices at once.
Pulsify connects to IFS Cloud. We set up the connection for you. More about line item coding in Pulsify.
What Pulsify does not do
- Pulsify aims for 99% accuracy on account and tax coding per line. You still review before approval.
- Splits are by line amount. There are no percentage splits.
More help
- Line item coding for Dynamics 365 Finance
- Line item coding for Kinetic
- Line item coding for CloudSuite Industrial
- Multi-entity accounts payable for IFS Cloud
- PO matching for IFS Cloud
- Supplier price checks for IFS Cloud
- All IFS Cloud how-to guides
Sources
Last checked 2026-10-19.
Common questions
Can IFS split an invoice over several accounts?
Yes. Add a posting line for each account with its code parts and amount. The invoice posts when the Balance is zero.
Can I recode before posting?
Yes, through the posting proposal. After final posting, reverse and rebook.
Where do PO invoices get their accounts?
From the posting instructions on each PO line.
Do I need to set up coding rules?
No. Pulsify learns from how your team coded past invoices for each supplier. A coding note in the forwarding email is followed first.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles line item coding in IFS Cloud.