Checking against agreed prices means comparing the unit price on each invoice line to the price list or quote you agreed with the supplier.
Before you start
- Sage 200 Purchase Order Processing
The Sage 200 way
Where to find it: Purchase Order Processing > Purchase Orders > Supplier Stock Items
- Keep supplier list prices on Supplier Stock Items (list price, expiry date).
- Import supplier prices for a supplier if you have a file.
- When recording the invoice accept or amend the price derived from the order.
Limits in Sage 200
- Prices are checked only against the order price. No tolerance percentage found.
The Pulsify way
- Upload a CSV price list for the supplier in Pulsify. Map the item code, description and unit price columns.
- Forward the supplier's invoice. Pulsify compares each line's unit price to the list.
- A higher or lower unit price is flagged. A line not on the list is marked.
- Approve or query the supplier.
Pulsify connects to Sage 200. We set up the connection for you.
What Pulsify does not do here
- Pulsify checks unit price only, not quantity.
- One unit price per item. No price history.
- A mismatch is a warning and does not block approval.
Common mistakes
- Letting supplier list prices pass their expiry date.
- Accepting the order price on the invoice without comparing it to the supplier's invoice.
More help
- How to check purchase invoice lines against agreed vendor prices in Business Central
- How to check bill lines against agreed vendor prices in MYOB Acumatica
- How to check A/P invoice lines against agreed vendor prices in Sage 300
- How to match a purchase invoice to a purchase order in Sage 200
- How to set a price tolerance on purchase order matching in Sage 200
- How to apply a credit note to a purchase invoice in Sage 200
- All Sage 200 how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: partial.
Common questions
Where do I store supplier prices?
Keep supplier list prices on Supplier Stock Items in Purchase Order Processing, with a list price and expiry date. You can import supplier prices if you have a file.
Does Sage 200 check the invoice against them?
Prices are checked only against the order price. When you record the invoice you accept or amend the price derived from the order. No tolerance percentage was found.
What happens if I amend the price?
The difference between the order price and the invoice price posts to the Cost Price Differences nominal account, set in POP settings.
How do I give Pulsify my prices?
Upload a CSV with item code, description and unit price for each supplier.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Sage 200.