Checking against agreed prices means comparing the unit price on each invoice line to the price list or quote you agreed with the supplier.
Before you start
- Sage 300 Purchase Orders (Vendor Contract Costs)
The Sage 300 way
Where to find it: Purchase Orders > P/O Setup > Vendor Contract Costs
- Open P/O Setup > Vendor Contract Costs and click New.
- Enter the vendor number and pick each item. Fill in the cost, discount and tax information, then click Add.
- The contract cost then fills in as the default cost on purchase orders, receipts, invoices, returns and credit or debit notes.
Limits in Sage 300
- The guide does not describe a warning when an invoice cost differs from the agreed cost. The user can see the default and type over it.
- Only works for stocked items that have a contract cost record.
The Pulsify way
- Upload a CSV price list for the vendor in Pulsify. Map the item code, description and unit price columns.
- Forward the supplier's invoice. Pulsify compares each line's unit price to the list.
- A higher or lower unit price is flagged. A line not on the list is marked.
- Approve or query the vendor.
Pulsify connects to Sage 300. We set up the connection for you.
What Pulsify does not do here
- Pulsify checks unit price only, not quantity.
- One unit price per item. No price history.
- A mismatch is a warning and does not block approval.
Common mistakes
- Typing over the contract cost on an invoice without checking why it differs.
- Expecting contract costs to cover items that are not stocked items.
More help
- How to check purchase invoice lines against agreed vendor prices in Business Central
- How to check bill lines against agreed vendor prices in MYOB Acumatica
- How to check purchase invoice lines against agreed supplier prices in Sage 200
- How to match a vendor invoice to a purchase order in Sage 300
- How to apply a credit note to a vendor invoice in Sage 300
- All Sage 300 how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: partial.
Common questions
How do I store agreed prices in Sage 300?
Open P/O Setup > Vendor Contract Costs and click New. Enter the vendor number and each item with cost, discount and tax information, then click Add.
Where do contract costs show?
As the default cost on purchase orders, receipts, invoices, returns and credit or debit notes.
Does it warn when an invoice cost differs?
The guide does not describe a warning. The user sees the default and can type over it, so the check is manual unless an add-on is used. It only works for stocked items with a contract cost record.
How do I give Pulsify my prices?
Upload a CSV with item code, description and unit price for each supplier.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Sage 300.