HOW-TO

How to enter a supplier invoice with line items in S/4HANA

Short answer

In S/4HANA, open a new supplier invoice, pick the supplier, add one line per invoice row with an G/L account and tax code, then check the total matches the invoice.

Last checked

Entering a supplier bill with line items means recording each row of the invoice (item, quantity, price, account and GST) instead of one lump sum.

Before you start

  • Role with access to Manage Supplier Invoices (F0859) or Enter Invoice (MIRO)

The S/4HANA way

Where to find it: Fiori launchpad: Manage Supplier Invoices (F0859) > Create Supplier Invoice tile. Back end: Logistics > Materials Management > Logistics Invoice Verification > Document Entry > Enter Invoice (MIRO)

  1. Open the Create Supplier Invoice tile and fill in the General Information: Company Code, Gross Invoice Amount, Invoice Date, Reference and Invoicing Party.
  2. For an invoice with no PO, choose Add in G/L Account Items and enter the G/L account, Amount, Tax Code and an accounting object such as a cost centre.
  3. For a PO invoice, pick the reference document (purchase order, delivery note, service entry sheet and so on) and keep the items you want.
  4. Choose Check or Simulate to see the account movements.
  5. Choose Post, or Hold. One clerk can park an invoice and another can complete and post it.

Limits in S/4HANA

  • Screens and apps differ between Public Cloud, Private Cloud and on-premise.
  • If you enter a PO invoice outside the tolerance limits, it posts but is blocked for payment.
  • Some options (for example Advanced Edit) need a setting in Edit Supplier Invoice Settings.

Words S/4HANA uses

  • Cost centre. A unit that costs are collected against, such as a team or site.
  • Company code. A legal entity with its own books.

The Pulsify way

  1. Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every printed row as its own line.
  2. Pulsify finds the supplier in S/4HANA and suggests an account for each line from how that supplier was coded before.
  3. Review the lines in Pulsify. Fix any account or tax code and approve.
  4. On approval, Pulsify creates the supplier invoice in S/4HANA with the original file attached.

Pulsify connects to S/4HANA. We set up the connection for you.

What Pulsify does not do here

  • Pulsify aims for 99% accuracy, but you still review each bill before approval.

Common mistakes

  • Posting a PO invoice outside the tolerance limits and not noticing it is blocked for payment.
  • Following a screen from another edition. Screens and apps differ between Public Cloud, Private Cloud and on-premise.

More help

Sources

Last checked 2026-10-19. Confidence: confirmed.

Common questions

How do I enter a supplier invoice with no purchase order?

Open the Create Supplier Invoice tile and fill in Company Code, Gross Invoice Amount, Invoice Date, Reference and Invoicing Party. Choose Add in G/L Account Items and enter the G/L account, Amount, Tax Code and an accounting object such as a cost centre.

What if I am not ready to post?

Choose Hold. One clerk can park an invoice and another can complete and post it. Choose Check or Simulate first to see the account movements.

What happens if a PO invoice is outside tolerance?

If you enter a PO invoice outside the tolerance limits, it posts but is blocked for payment.

Pulsify setup guides

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