An AP audit trail is the record of who received, coded, approved and paid each bill and what was checked. What is segregation of duties?
Before you start
- System Notes access
- Transaction Audit Trail access (Oracle marks the View Audit Trail page as Administrator)
The NetSuite way
Where to find it: Record > System Information > System Notes; Transactions > Management > View Audit Trail
- Open a bill and go to System Information > System Notes to see who created or changed fields and when.
- Use the Field dropdown to see one field.
- For many transactions go to Transactions > Management > View Audit Trail, filter by user, action, date, type, account or entity, then submit.
Limits in NetSuite
- System notes descriptions are limited to 300 characters.
- In the UK edition the audit trail is under Transactions > Other.
- Approval history sits on the System Notes subtab of the bill.
The Pulsify way
- Forward the invoice to Pulsify. The original file is kept with the bill.
- Set approval rules by supplier, amount or account. Add steps and a review step if needed.
- Rejections and approvals are recorded with the person and date. Rejections can carry a reason.
- On approval, the vendor bill is created in NetSuite with the file attached.
Pulsify connects to NetSuite. We set up the connection for you.
What Pulsify does not do here
- Pulsify does not replace the record-keeping duties of your business.
Common mistakes
- Looking for the audit trail under Reports, when Oracle puts it under Transactions > Management.
- Using a role without the Transaction Audit Trail permission and not finding the page.
More help
- How to keep an audit trail for vendor invoice records in Dynamics 365 Finance
- How to keep an audit trail for AP invoice records in Kinetic
- How to keep an audit trail for supplier invoice records in IFS Cloud
- How to stop paying a vendor bill twice in NetSuite
- How to set up vendor bill approval in NetSuite
- How to route vendor bill records by amount, vendor or project in NetSuite
- All NetSuite how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
Where do I see who changed a vendor bill?
Open the bill and go to System Information > System Notes. It shows who created or changed fields and when. Use the Field dropdown for one field. Approval history sits on the System Notes subtab.
How do I audit many transactions at once?
Go to Transactions > Management > View Audit Trail. Filter by user, action, date, type, account or entity, then submit.
Who can see the audit trail?
Transaction Audit Trail is on by default for the CEO, CFO and Support Administrator roles, or any role given that permission. Bills made by Bill Capture are marked in System Notes.
Does Pulsify record approvals?
Yes. Approvals and rejections are recorded with the person and date.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in NetSuite.