An AP audit trail is the record of who received, coded, approved and paid each bill and what was checked. What is segregation of duties?
Before you start
- View access to the record
The Sage Intacct way
Where to find it: Record > More actions > View audit trail; Audit History report
- Open the vendor record and select More actions > View audit trail.
- Read each Modify row with the Before and After values, user and time.
- For a company-wide view build an Audit History report in Custom Report Writer.
- Bill approval history shows on the bill History tab.
Limits in Sage Intacct
- Not every record type supports the audit trail.
- Pending status can last up to 2 hours.
- Access and Delete actions only show in the Audit History report.
Good to know in Sage Intacct
- Audit trail is a core Intacct feature.
The Pulsify way
- Forward the invoice to Pulsify. The original file is kept with the bill.
- Set approval rules by supplier, amount or account. Add steps and a review step if needed.
- Rejections and approvals are recorded with the person and date. Rejections can carry a reason.
- On approval, the bill is created in Sage Intacct with the file attached.
Pulsify connects to Sage Intacct. We set up the connection for you.
What Pulsify does not do here
- Pulsify does not replace the record-keeping duties of your business.
Common mistakes
- Looking for deletes on the record, when they only show in the Audit History report.
- Reading the audit trail straight after a change, since Pending status can last up to 2 hours.
More help
- How to keep an audit trail for purchase invoice records in Business Central
- How to keep an audit trail for bill records in MYOB Acumatica
- How to keep an audit trail for purchase invoice records in Sage 200
- How to stop paying a bill twice in Sage Intacct
- How to set up bill approval in Sage Intacct
- How to route bill records by amount, vendor or project in Sage Intacct
- All Sage Intacct how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
How do I see who changed a vendor?
Open the vendor record and select More actions > View audit trail. Each Modify row shows the Before and After values, user and time.
Where do I see bill approvals?
On the History tab of the bill.
Does every record have an audit trail?
No. Not every record type supports it. Access and Delete actions only show in the Audit History report, which you build in Custom Report Writer.
Does Pulsify record approvals?
Yes. Approvals and rejections are recorded with the person and date.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Sage Intacct.