Raising a purchase order means writing down what you are buying, from whom and at what price and getting sign-off before you order. What is purchase order?
Before you start
- Purchase Orders module
- Approval Workflow feature turned on in Enable/Disable Features (CS100000)
The MYOB Acumatica way
Where to find it: Finance > Purchases > Purchase Orders (PO301000)
- Open Purchase Orders Preferences (PO101000) and go to the Approval tab. This tab shows only when the Approval Workflow feature is on.
- Tick Require Approval. In the Approval Maps table add a row for each PO type you use: Normal, plus Drop-Ship, Project Drop-Ship, Blanket or Standard if those features are on. Add more than one map for a type if several people must approve.
- Build or check the rules on Assignment and Approval Maps (EP203000). Pick a Pending Approval Notification template if approvers should get an email.
- Create the purchase order on Purchase Orders (PO301000) for the vendor and take it off hold. It gets the Pending Approval status.
- The approver clicks Approve. The Enter Reason dialog box opens when the map's Reason for Approval is Is Optional or Is Required (Approval Maps, EP205015, Rule Actions tab).
- Print or email the approved order.
Limits in MYOB Acumatica
- If Require Approval is cleared, no approvals are asked for and the listed maps are not used.
- Cancel Order cannot be used when the order has purchase receipts. A cancelled order can be reopened to On Hold and edited.
Good to know in MYOB Acumatica
- Complete Order closes an order when no more receipts are expected.
- Create Prepayment Request on the order opens Bills and Adjustments with a prepayment linked to this order.
Words MYOB Acumatica uses
- Approval map. A set of steps and rules that decide who approves a document.
The Pulsify way
- Raise and approve the purchase order in MYOB Acumatica as usual.
- When the invoice arrives, Pulsify links it to the purchase order and matches the lines.
- Differences in quantity or price are flagged for review before approval.
Pulsify connects to MYOB Acumatica. We set up the connection for you.
What Pulsify does not do here
- Raising and creating POs in Pulsify works with Xero only today. For MYOB Acumatica, Pulsify matches bills to the POs you raise there.
Common mistakes
- Printing or emailing the order before it is approved.
- Turning on Require Approval but not picking a map.
More help
- How to raise a purchase order and get it approved in Business Central
- How to raise a purchase order and get it approved in Sage 200
- How to raise a purchase order and get it approved in Sage 300
- How to match a bill to a purchase order in MYOB Acumatica
- How to handle a partial delivery against a purchase order in MYOB Acumatica
- How to set up bill approval in MYOB Acumatica
- All MYOB Acumatica how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
Where do I raise a purchase order?
On Purchase Orders (PO301000), under Finance > Purchases. Create the order for the vendor.
How do I make orders need approval?
Turn on Require Approval and pick a map in Purchase Orders Preferences (PO101000), Approval tab. The order gets Pending Approval until approved.
What has to be on first?
The Purchase Orders module and the Approval Workflow feature in Enable/Disable Features (CS100000).
Does Pulsify raise POs?
Pulsify raises and approves POs and creates them in Xero. For other systems, raise the PO in MYOB Acumatica and Pulsify matches the bill to it.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in MYOB Acumatica.