Invoice capture means getting supplier invoices out of email and paper and into your system as data, without typing them in.
What S/4HANA does on its own
The Upload Supplier Invoices app takes invoice files and makes one draft supplier invoice for each file, with the file attached. A person then fills in the fields and posts the draft. Invoices that arrive through SAP Business Network also land as drafts. Reading the data off a PDF needs a separate capture or business network product.
What you need in S/4HANA
- Authorisation for the Upload Supplier Invoices app
- A separate SAP or partner capture product to read data off a PDF
Setting it up in S/4HANA
Where to find it: Upload Supplier Invoices (F2452), then Manage Supplier Invoices (F0859) to finish the draft
- Open Upload Supplier Invoices.
- Pick the company code and the document type.
- Upload one or more invoice files. SAP makes one draft per file and attaches the file.
- Open the draft in Manage Supplier Invoices.
- Fill in the missing fields, then post the invoice.
Good to know in S/4HANA
- The core upload app attaches the file and does not read line data from it.
- The help describes no CSV import of invoice lines for AP users. Bulk loads go through migration tools.
- Incomplete items on drafts that come from the Business Network can be corrected before posting.
How to do it in S/4HANA
How to get supplier invoice records in by email to S/4HANA
Set up one address for supplier invoice records. Ask each supplier to send invoices there. Read and enter each one into S/4HANA, with the original file attached.
How to enter a supplier invoice with line items in S/4HANA
In S/4HANA, open a new supplier invoice, pick the supplier, add one line per invoice row with an G/L account and tax code, then check the total matches the invoice.
What Pulsify adds
- Each company gets its own Pulsify forwarding address. Suppliers send invoices there, or you forward or upload them.
- Pulsify works out what each file is (invoice, credit note, supplier statement or purchase order) and splits a PDF that holds several invoices.
- It unwraps ZIP files and converts Word, Excel, CSV and phone photos.
- Each invoice is read into header fields and line items for review.
- On approval Pulsify creates the supplier invoice in S/4HANA with the source file attached.
Pulsify connects to S/4HANA. We set up the connection for you. More about invoice capture in Pulsify.
What Pulsify does not do
- Files over 25 MB are not accepted.
- Pulsify is a web app that installs to a home screen. It is not in the app stores.
More help
- Invoice capture for Dynamics 365 Finance
- Invoice capture for Kinetic
- Invoice capture for IFS Cloud
- Supplier credit notes for S/4HANA
- Duplicate invoice checks for S/4HANA
- Invoice fraud checks for S/4HANA
- All S/4HANA how-to guides
Sources
Last checked 2026-10-19.
Common questions
Does S/4HANA read the data off a PDF invoice by itself?
The Upload Supplier Invoices app attaches the file to a draft and leaves the fields for a person to fill in. The help does not describe reading PDF data in that app. SAP and partners sell separate capture and business network products for that.
Can I load supplier invoice lines from a CSV file?
The help describes no CSV import of invoice lines for AP users. The upload app takes invoice documents and makes drafts. Bulk data goes in through migration tools, which are usually run by a project team.
Where do uploaded invoices end up?
Each uploaded file becomes a draft in Manage Supplier Invoices. Nothing is posted until someone completes the draft and posts it.
Do suppliers need to change anything?
No. They keep sending PDFs by email. You give them your Pulsify address or forward invoices to it yourself.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles invoice capture in S/4HANA.