Invoice fraud checks for S/4HANA

Invoice fraud checks look for fake invoices and changed bank details before money leaves your account.

What S/4HANA does on its own

The supplier master keeps change documents so you can see who changed what. Dual control on sensitive fields such as bank details keeps the supplier blocked for payment until a second authorised person confirms the change. Approval of every master data change needs Master Data Governance, which is separate.

What you need in S/4HANA

• Dual control set up for sensitive fields
• A second authorised user to confirm the change

Setting it up in S/4HANA

Where to find it: Supplier master: dual control for sensitive fields and Confirmation of change; Master records > Maintain centrally > Display changes

1. Set up dual control for the sensitive supplier fields.
2. When someone changes a sensitive field such as bank details, the supplier stays blocked for the payment run.
3. A second authorised person confirms the change under Confirmation of change in the supplier master menu.
4. Check Master records > Maintain centrally > Display changes to see who changed what.

Good to know in S/4HANA

• This is in the classic supplier master documentation. Check it applies to your edition.
• The Bank Account Management dual control in the help is for your own company bank accounts, not supplier bank details.
• The ABN on a business partner is held under Identification > Tax Numbers with Tax Category AU0. The help does not describe a check against the ABN register.

How to do it in S/4HANA

How to control supplier bank detail changes in S/4HANA

Do not change supplier bank details in S/4HANA from an email. Phone the supplier on a number you already hold, get a second approval, then update the supplier record.

How to set up a new supplier safely in S/4HANA

Before the first bill, collect the supplier's ABN and bank details, check the ABN, phone to confirm, have a second person approve the supplier record in S/4HANA, then enter the first supplier invoice.

How to check a supplier's ABN in S/4HANA

Look up the supplier's ABN on ABN Lookup, then save it in S/4HANA. Check the status is active, the name matches and the supplier is registered for GST.

How to stop paying a supplier invoice twice in S/4HANA

Before you enter a supplier invoice in S/4HANA, search the supplier's bills for the same number or amount. Use one reference format and check the payment run for repeats.

What Pulsify adds

1. Pulsify compares the bank details on each invoice with the supplier's past invoices and your contact in S/4HANA.
2. It checks the supplier ABN and flags one that is invalid or not registered for GST.
3. It flags a tax ID that differs from the supplier record or is missing.
4. If an email fails sender checks and the sender's domain enforces it, Pulsify holds the email and warns you.
5. Each document gets one signal in the queue: Needs fix, Check or Ready.

Pulsify connects to S/4HANA. We set up the connection for you. More about invoice fraud checks in Pulsify.

What Pulsify does not do

• Flags are warnings. Call the supplier on a number you already have before paying new bank details.
• Pulsify never moves money.

More help

• Invoice fraud checks for Dynamics 365 Finance
• Invoice fraud checks for Kinetic
• Invoice fraud checks for IFS Cloud
• Line item coding for S/4HANA
• Multi-entity accounts payable for S/4HANA
• PO matching for S/4HANA
• All S/4HANA how-to guides

Sources

Last checked 2026-10-19.

• help.sap.com/docs/SAP_S4HANA_ON-PREMISE/3cb1182b4a184bdd93f8d62e3f1f0741/e2e8d353ca9f4408e10000000a174cb4.html
• help.sap.com/docs/SAP_S4HANA_ON-PREMISE/3cb1182b4a184bdd93f8d62e3f1f0741/11e9d353ca9f4408e10000000a174cb4.html
• help.sap.com/docs/SAP_S4HANA_CLOUD/588ca6c5bb13420dab56aafc9e6fe348/7c917ca46ec247439c2a2cddd8b8eaa0.html