Why it matters for wholesalers
- Freight and handling arrive as extra lines on the AP invoice. They do not sit on the purchase order, so a strict match fails even when the stock is correct.
- Short and damaged deliveries mean the invoice quantity can be higher than what the warehouse booked in.
For wholesalers in Kinetic
- Imported stock can use Container Landed Cost. A Misc Charge flagged Landed Cost flows to the container clearing account and then to the material burden cost of the parts in that container.
- PO header misc charges are not pulled into Container Landed Cost. 3rd Party Late Cost can apply a misc charge to received lines, including after receipt.
- Receipt Entry only warns when you receive more than the release quantity. A BPM on the receipt can stop over-receipt for split deliveries.
- To stop over-receipt on a release, use a BPM on Erp.Proxy.BO.ReceiptImpl method GetDtlQtyInfo that raises an exception when InputOurQty is more than OurQty. A near copy is needed for GetDtlVenQtyInfo.
- A warning can suit better than a hard stop, because suppliers sometimes ship extra stock the wholesaler decides to keep.
Rules that matter for wholesalers in Kinetic
- Part invoicing needs Allow Multiple Invoicing of Receipts ticked in Company Configuration > Modules > Finance > Accounts Payable. It is not available for drop shipments.
- PO header misc charges are not pulled into Container Landed Cost. 3rd Party Late Cost can apply a charge to received lines after receipt.
- GST at the border is 10% of the value of the taxable importation, which includes duty and transport and insurance.
What Kinetic does on its own
Kinetic matches invoices to receipts, not to the PO alone. Receive goods against the PO, then in AP Invoice Entry use Get > Get Not Invoiced Receipts and pick the receipt lines. Partial invoicing tracks what is left on a line.
- Receipt based
Multiple POs can be applied to one invoice.
What you need and the setup steps: PO matching for Kinetic.
Example
Example Garden Imports receives a container of pots on one purchase order. The goods invoice is $24,600. The supplier ships 80 extra pots which the wholesaler decides to keep.
| Line | Amount | What the check finds |
|---|---|---|
| Receipt lines picked in Get Not Invoiced Receipts | $24,600.00 | Final Invoice ticked on the last bill only |
| Misc Charge flagged Landed Cost | $3,100.00 | Flows to the container clearing account, then to material burden cost |
| Over-receipt of 80 pots | $960.00 | Receipt Entry only warns. A BPM can stop it |
The bill matches the receipt lines. The Misc Charge lands in the cost of the parts in that container. The over-receipt is kept after a warning, which suits a wholesaler better than a hard stop.
Common mistakes for wholesalers in Kinetic
- Ticking Final Invoice on a part bill, which closes the line to further invoices.
- Putting freight on the PO header and expecting it in landed cost.
- Using the AP Received Not Invoiced report without checking that the receipts are final.
Step-by-step guides for Kinetic
- How to match an AP invoice to a purchase order in Kinetic
- How to handle a partial delivery against a purchase order in Kinetic
What Pulsify adds
Pulsify matches each bill line to a purchase order line and flags extra quantity, a different price or lines not on the purchase order. Pulsify connects to Kinetic. We set up the connection for you. More about PO matching in Pulsify or Pulsify for wholesalers.
More help
- PO matching in MYOB Acumatica for wholesalers
- PO matching in NetSuite for wholesalers
- PO matching in Sage 300 for wholesalers
- Supplier price checks in Kinetic for wholesalers
- Supplier statement reconciliation in Kinetic for wholesalers
- Supplier credit notes in Kinetic for wholesalers
- Duplicate invoice checks in Kinetic for wholesalers
- All Kinetic how-to guides
Sources
Last checked 2026-10-19.
Common questions
How does Kinetic cost freight on a wholesaler's imported stock?
Use Container Landed Cost with Misc Charges flagged Landed Cost. They flow to the container clearing account and into the part's material burden cost. PO header misc charges are not pulled in, so check that before relying on it.
What should happen to freight lines on a supplier invoice?
Treat them as their own line with a freight code. If your policy is to load freight into stock cost, route it to the landed cost account. Either way, do not reject the bill because freight was not on the order.
Does Kinetic match to the PO or the receipt?
The receipt. With no receipt there is nothing to match.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles PO matching in Kinetic for wholesalers.