Coding one bill to several accounts means each line of a supplier invoice goes to the expense or asset account that matches what was bought. What is chart of accounts?
Before you start
- Accounts Payable subscription
- Business user with Bills: List, View, Add permission
The Sage Intacct way
Where to find it: Accounts Payable > All > Add next to Bills > Entries
- In the Entries section add a line for each account.
- Select the Account (or Account label) on each line and enter its Amount.
- Use Show defaults to set a default dimension for every line, then override single lines if needed.
- Post the bill.
Limits in Sage Intacct
- Set a Default expense account on the vendor record to prefill the Account field.
Good to know in Sage Intacct
- Line-item columns can be added, removed and rearranged if you have the permissions.
Words Sage Intacct uses
- Dimension. A tag on a transaction line, such as department, location, project or class. You report by any mix of them.
The Pulsify way
- Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every line and finds the vendor in Sage Intacct.
- Pulsify suggests an account for each line from past bills for that vendor. Each line gets its own account and tax detail.
- Check the suggestions in Pulsify, change any that are wrong and approve.
- The bill is created in Sage Intacct with the right account on every line.
Pulsify connects to Sage Intacct. We set up the connection for you.
What Pulsify does not do here
- Pulsify can only pick from the accounts that exist in Sage Intacct.
Common mistakes
- Leaving the vendor's default expense account on every line when the bill is mixed.
- Setting a default dimension in Show defaults and forgetting to override the odd line.
More help
- How to code one purchase invoice to several G/L account codes in Business Central
- How to code one bill to several account codes in MYOB Acumatica
- How to code one purchase invoice to several nominal codes in Sage 200
- How to enter a bill with line items in Sage Intacct
- How to code a bill with mixed GST lines in Sage Intacct
- How to set a default GL account for each vendor in Sage Intacct
- All Sage Intacct how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
How do I code one bill to several accounts?
In the Entries section add one line for each account. Pick the Account (or Account label) on each line and enter its Amount.
Can I set a default dimension for every line?
Yes. Use Show defaults to set a default dimension for every line, then override single lines if you need to.
Can I prefill the account for a vendor?
Yes. Set a Default expense account on the vendor record and it prefills the Account field on new bill lines.
Does Pulsify learn how I code?
Yes. Pulsify suggests an account for each line from how that supplier was coded on past bills. You can change any suggestion.
Pulsify setup guides
Want this done for you?
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