Invoice fraud checks for NetSuite

Invoice fraud checks look for fake invoices and changed bank details before money leaves your account.

What NetSuite does on its own

Role permissions and System Notes. The Payment Automation SuiteApp holds vendor bank detail changes for a second user to approve, but it supports USD only.

• Bank change approval sits in the Payment Automation SuiteApp. Oracle says it supports only USD, with ACH and check payments, so most Australian businesses cannot use it. Use Payment Hold and a call-back to the supplier instead.

What you need in NetSuite

• Payment Automation SuiteApp (USD only) for bank detail change approval
• Vendor Master Approver or Administrator role
• System Notes access

Setting it up in NetSuite

Where to find it: SuiteBanking > Payment Automation > Dashboard > Vendors > Vendors Pending Approval

1. Give staff roles with only the vendor and bill permissions they need.
2. If you can use Payment Automation, edits to bank details and remittance email go to approval routing.
3. The approver opens Vendors Pending Approval and approves or rejects.
4. Use System Notes on the vendor to see who changed what and when.
5. Phone the supplier on a known number before approving, because that step is manual.

Good to know in NetSuite

• The user who changed the vendor cannot approve it, and the vendor cannot be edited or paid while it is pending.
• Oracle says Payment Automation supports only USD, so it does not suit Australian dollar payments.
• The ANZ Localization ABN Verification Warnings setting flags an invalid ABN. Oracle does not say it checks the ABN register.

How to do it in NetSuite

How to control vendor bank detail changes in NetSuite

Do not change vendor bank details in NetSuite from an email. Phone the vendor on a number you already hold, get a second approval, then update the vendor record.

How to set up a new vendor safely in NetSuite

Before the first bill, collect the vendor's ABN and bank details, check the ABN, phone to confirm, have a second person approve the vendor record in NetSuite, then enter the first vendor bill.

How to check a vendor's ABN in NetSuite

Look up the vendor's ABN on ABN Lookup, then save it in NetSuite. Check the status is active, the name matches and the supplier is registered for GST.

How to stop paying a vendor bill twice in NetSuite

Before you enter a vendor bill in NetSuite, search the vendor's bills for the same number or amount. Use one reference format and check the bill payment batch for repeats.

What Pulsify adds

1. Pulsify compares the bank details on each invoice with the supplier's past invoices and your contact in NetSuite.
2. It checks the supplier ABN and flags one that is invalid or not registered for GST.
3. It flags a tax ID that differs from the supplier record or is missing.
4. If an email fails sender checks and the sender's domain enforces it, Pulsify holds the email and warns you.
5. Each document gets one signal in the queue: Needs fix, Check or Ready.

Pulsify connects to NetSuite. We set up the connection for you. More about invoice fraud checks in Pulsify.

What Pulsify does not do

• Flags are warnings. Call the supplier on a number you already have before paying new bank details.
• Pulsify never moves money.

More help

• Invoice fraud checks for Dynamics 365 Finance
• Invoice fraud checks for Kinetic
• Invoice fraud checks for IFS Cloud
• Line item coding for NetSuite
• Multi-entity accounts payable for NetSuite
• PO matching for NetSuite
• All NetSuite how-to guides

Sources

Last checked 2026-10-19.

• docs.oracle.com/en/cloud/saas/netsuite/ns-online-help/section_1006112830.html