Why it matters for builders
- Variations arrive as separate claims. A claim that includes variation work with no approved variation order is the most common way a job goes over budget.
- Retention is held back on each claim. If the retention line is wrong, you pay out money you were meant to hold until practical completion.
For builders in MYOB Acumatica
- Use the Subcontracts form (SC301000) from MYOB Acumatica Construction Edition for subcontractor work. On a bill, Add Subcontract Line lists the lines with Project Task and Cost Code columns.
- In MYOB Acumatica Construction a payment claim becomes a bill. Enter the claim's invoice number in Supplier Ref. then import the rows from the purchase order or subcontract. The Claimed Amount fills in for you.
- Tick Internal Cost Commitment Tracking in Projects Preferences (PM101000). Subcontracts and project purchase orders then show Original, Revised, Open and Invoiced committed amounts on the project cost budget.
- If you run the Procore integration, a subcontractor invoice will not import when its commitment line is closed. The Subcontractor Invoices Synchronization screen (PC201013) logs the error.
- A subcontract moves to Closed once every line is billed in full. Use Complete on an Open subcontract when no more claims are expected.
- Only Normal, Drop-Ship and Project Drop-Ship orders in Pending Printing, Pending Email or Open status, with a project and task on the line, count as commitments.
What MYOB Acumatica does on its own
Bills can be built from purchase orders and receipts with a variance posted for price differences. It needs the Purchase Orders and Inventory modules.
Add PO Receipt lists released receipts not fully billed. Use Add Receipt Line to bill only some lines.
What you need and the setup steps: PO matching for MYOB Acumatica.
Example
Example Concreting Pty Ltd holds a subcontract purchase order of $80,000 ex GST for slab works on project 214. Claims 1 and 2 already total $55,000 ex GST. Claim 3 arrives for $30,000 ex GST.
| Line | Amount | What the check finds |
|---|---|---|
| Claim 3 slab pour, level 2 | $30,000.00 | Claim brings the total to $85,000, which is $5,000 over the order |
| Retention held at 5% | -$1,500.00 | Matches the retention rate on the order, so this line is fine |
Claims to date now pass the order value by $5,000. The claim goes to the project manager to confirm a signed variation before it is approved.
Common mistakes
- Matching each claim to the full order value instead of the balance left after earlier claims.
- Paying a variation line because the work was done on site, with no signed variation order behind it.
Step-by-step guides for MYOB Acumatica
- How to match a bill to a purchase order in MYOB Acumatica
- How to handle a partial delivery against a purchase order in MYOB Acumatica
- How to set a price tolerance on purchase order matching in MYOB Acumatica
What Pulsify adds
Pulsify matches each bill line to a purchase order line and flags extra quantity, a different price or lines not on the purchase order. Pulsify connects to MYOB Acumatica. We set up the connection for you. More about PO matching in Pulsify or Pulsify for builders.
More help
- PO matching in Sage 300 CRE for builders
- PO matching in Sage 300 for builders
- PO matching in Sage Intacct for builders
- Invoice approvals in MYOB Acumatica for builders
- Line item coding in MYOB Acumatica for builders
- Invoice fraud checks in MYOB Acumatica for builders
- Duplicate invoice checks in MYOB Acumatica for builders
- All MYOB Acumatica how-to guides
Sources
Last checked 2026-10-19.
- help.myob.com/wiki/display/adv/Security+of+Payment+Act+reporting+-+AU
- help.myob.com/wiki/display/adv/2021.1.1+Release+Notes
- help.myob.com.au/advanced/Docs/Published/UserGuide/Projects_Commitments_GeneralInfo.html
- help.myob.com/wiki/display/adv/MYOB+Advanced+Procore+Integration+7.1+Release+Notes
- help.myob.com.au/advanced/Docs/Published/UserGuide/Construction_Subcontracts_GeneralInfo.html
- help.myob.com.au/advanced/Docs/Published/UserGuide/SC_30_10_00.html
- www.nsw.gov.au/housing-and-construction/compliance-and-regulation/security-of-payment/responding-to-a-payment-claim
- www.qld.gov.au/securityofpayment
Also confirmed by
Common questions
Can MYOB Acumatica match a subcontractor's payment claim to the subcontract?
Yes, by importing the subcontract rows onto the bill. On Bills and Adjustments (AP301000) the claim's invoice number goes in Supplier Ref. and the Claimed Amount fills in from the subcontract. No tolerance check against the subcontract value was found, so review the Payment Schedule tab.
What happens if the claim is more than the order?
Hold it until the project manager confirms a signed variation. Security of payment laws set short deadlines to respond to a claim, so raise the difference quickly and give written reasons if you pay less.
Does MYOB Acumatica need Inventory for receipt matching?
Purchase Orders and Inventory modules are needed for receipts of stock. Bills are then built from receipts, and price differences post as a variance to an account.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles PO matching in MYOB Acumatica for builders.