Coding one bill to several accounts means each line of a supplier invoice goes to the expense or asset account that matches what was bought. What is chart of accounts?
Before you start
- Sage X3 Financials and Purchasing
- Function and site rights for the screen
The Sage X3 way
Where to find it: Financials > Invoices > Purchase invoices
- On the Lines tab add one line per product or service.
- For direct invoices use the Miscellaneous source and set the account via the line product or accounting code.
- Enter the supplier's invoice lines total and tax total in the Amount and status area of the Management tab. X3 compares them with its own totals in the final check.
The Pulsify way
- Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every line and finds the supplier in Sage X3.
- Pulsify suggests an account for each line from past bills for that supplier. Each line gets its own account and tax rule and tax rate.
- Check the suggestions in Pulsify, change any that are wrong and approve.
- The purchase invoice is created in Sage X3 with the right account on every line.
Pulsify connects to Sage X3. We set up the connection for you.
What Pulsify does not do here
- Pulsify can only pick from the accounts that exist in Sage X3.
Common mistakes
- Choosing a source other than Miscellaneous on a direct invoice line.
- Skipping the supplier totals on the Management tab, so X3 has nothing to compare the lines with.
More help
- How to code one vendor invoice to several main account codes in Dynamics 365 Finance
- How to code one AP invoice to several GL account codes in Kinetic
- How to code one supplier invoice to several account codes in IFS Cloud
- How to enter a purchase invoice with line items in Sage X3
- How to code a purchase invoice with mixed GST lines in Sage X3
- How to set a default account for each supplier in Sage X3
- All Sage X3 how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: partial.
Common questions
How do I code a direct invoice to several accounts?
Add one line per product or service. For direct invoices use the Miscellaneous source and set the account through the line product or accounting code.
Where does the account on each line come from?
The accounting code and journal setup decide the account on each line.
How do I check the lines add up?
Enter the supplier's ex-tax lines total and tax total on the Management tab. X3 compares them with the totals it calculates from your lines in the final check.
Does Pulsify learn how I code?
Yes. Pulsify suggests an account for each line from how that supplier was coded on past bills. You can change any suggestion.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Sage X3.